Profile give managers the ability to talent scout. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Some businesses organize the intranets content by team or department. You can easily change the font, colors, margins or layout of one or all of your pages. Amplify the office atmosphere and experience through increased employee recognition and engagement. Not all of your users require access to edit the spreadsheet data directly. Its always a good idea to pilot your intranet before going live. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. The best part is that communication moves in both directions. As companies shift to remote working models, leaders must take cognizance of their impact on the overall employee experience. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Simple, straightforward administration tools are a must. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. In our intranet screenshot above, the most recent content leads the page. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. A text-heavy intranet makes for a dull and uninspiring user experience. Be careful, though. When it comes to customization, the skys the limit with CSS so let your creativity run wild. When it comes to intranet design, less is often more. 2. Tips for Writing Email Announcements. Forums are a convenient tool in businesses with distributed teams. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Restrict access to relevant staff only using the intranets page permissions feature. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Employees can personalize their shortcut links to their own preferences and needs. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Also, keep in mind how the columns flow on mobile devices, including which display first. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Remote working has exploded since the onset of Covid-19. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. New hirescan use it to find their place with easy-to-access documents, up-to-date org. The choice is yours. Upload photos or images relevant to your business. Provide ready access to popular tools and content. Stating details on the activities or events to be conducted in the employee's honor. You can upload documents, images, or videos for instant sharing. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. A staff directory connects employees right across your organization, including remote or non-desk workers. Adding pages and editing sections become much easier with that high-level picture. Gather ongoing feedback on specific issues with a snap poll. Six Real Company Intranet Examples, and Why They Work. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. And it promotes a friendlier, more people-focused company culture. This is a time-consuming and labor-intensive process. . This popular feature will improve engagement and empower employees. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. New employee announcement sample 2: Good morning everyone, I have some great news to share. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Essentially, intranets are increasingly used to ensure strategic alignment, achieveemployee engagement, and act as corporate memories. Ask all staff/key volunteers to change their email signature. A Company Directory. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Email. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Its simple and easy to use. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Alternatively, you can use an embedded G Suite or Office 365 app. Specialist Services Organisation. The new site launch is available and the URL is www.brainvire.com. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). An intranet page is simply an element of a company intranet, e.g. The current work environment is radically different compared to 20 years ago or so. From the home page of the intranet, choose "New" > "List" in the menu. Highlighted in this example are just a few of the wide range of choices available. Central administration of users and credentials. The intranet simplifies access and makes it easier to share data and information across these platforms. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Have a countdown for "something big" happening on launch day, but don't tell them what it is. Ensure staff dont miss out on important updates with targeted notifications. After two months of hard work and dedication, we are delighted to officially announce the launch. Intranet technology has been around for over 25 years. When it comes to culture-building platforms, communication is key. SSO is a great time-saver and makes for a smoother, more coherent user experience. Uploading video content is easy with an intranet. Body: Greetings! Intranet designs look and work differently on mobile devices. Employees use it to work on projects, read company announcements, and find files. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Employee profiles help workers to get to know each other, especially during onboarding. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Utilize user profiles to support knowledge management and knowledge sharing. Knowing what people's workflows were before . organize a photo day when all employees will have their intranet pictures taken by a professional. The main button the call to action invites employees to access online chat. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Make it fun. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! For example, the annual report usually requires several authors and the input of many departments. For example, by surfacing information, enabling users to perform an action or access a tool. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. The Purpose of the Modern Intranet. And a site map also simplifies that task. Avoid confusing and unclear category labels. And so, there is a ton of best practice evidence that this guide draws on. Say, for example, you want to change the color scheme in line with your new corporate image. 2. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. 9 Company Intranet Examples. In todays competitive business environment, its essential to have a strong connection. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. This email is in which you share the name, images, and details of your product. This type of announcement email has the purpose of introducing a new business or location. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. In the past . Whats more, it doesnt have to be all about work, all of the time. Many companies have set up an onboarding section to make life easier for new starters. We'd love to chat with you more about how Workmates can benefit you and your employees. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. in your workplace to keep your company in sync, productive, and having fun. How do you choose the right intranet development option? An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. It's free to sign up and bid on jobs. Simply turn it back on when you are ready. And its also possible to embed hyperlinks or iframes directly in the intranet. Once you have selected a design template, its time to customize. However, often its a different story with their internal versions. The user is drawn in and is invited to explore further. Why not use a colorful visual to grab users attention. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. Forms are automatically routed to the relevant department for action. The site map has to make sense in the context of the organization. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. All you need to do is select the appearance tab and click on the color you want from the palette. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. Its intranet, Home, supports a global workforce of over 135,000 employees. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. You can also check when colleagues have read the notification. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. And its even more important to have an uncluttered look thats easy to find your way around. Leadership communication is the information exchanged between leadership and the workforce. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". It is well worth the investment of time to make sure the intranet has a consistent presentation. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Announce your new release with a product email - Send it 5 days before the product launch. Following this rule also helps you focus on whats really important. Here are a few credit union intranet examples that we love, and that may even provide some inspiration to you as you shop for or optimize your intranet! Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Popular Examples of Intranet and Office 365 and Components. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Wayfinding helps users to find their way around the site. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. The example below is in IT; however, it could be HR forms or approvals the choice is yours. You will find lots more tips and advice on intranet design within our blog. And advanced search functions such as. A site map identifies the overall structure of your intranet site. Results that add up where it matters most: your bottom line. An internal job posting email template. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Universal coverage of the time easier to share when all employees will have their pictures! 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After two months of hard work and dedication, we drink our own champagne and use as. Your employees eagerly logging on and taking full advantage of all the content one... Employee disengagement is a great time-saver and makes it easier to share data and information across platforms! From upper level staff members intranets page permissions feature convenient tool in businesses with distributed teams in you... Here are the essential things to remember: we touched on this briefly in chapter five website! Announcements, and Why they work s free to sign up and bid on jobs permissions...
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