How and when you do it is very important. Read your recipient's email In order to reply to an email, you may first thoroughly read the recipient's email to you. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. ). You don't want them to feel like you are accusing or criticizing. "Through Email", "By Email" and "Via Email" are all correct. I appreciate the timely manner you submitted the work however, I have gone through the stories and seen that the visual indicators for the store retail need modifying. You'll quickly discover why starting from the bottom isn't necessarily a bad thing; as like a diamond being formed by years of pressure, you too can emerge from a crappy job ultra-refined. ALL THE TIME. Learn more about NTRW here. One of them being the correct spelling of the name of the person they are emailing. You should always correct them, but subtly. If you have an awkward situation that youd like example templates for, request a topic here. Don't make it long, don't make it sound like it's a big issue. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. Yes that's my name and no it isn't a typo. If youre interested in further reading, weve also included links to our trusted resources and related posts below. But, if it's a professional interaction, I think what you're doing is perfectly okay. Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. You simply add a P.S. Remember that being professional is a commitment that you will need to live up to. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. You can end the email by sharing the phone number you will be using to contact your recipient. "Have a great weekend, and I hope to hear from you soon!". "Hi __, it's DIANA __. Note that if people send mail meant for Kelli to kelly.lastname@example.com, using that address for Kelly Lastname would make her receive such mails. @Xrylite: Poor (hypothetical, future) co-worker Kelly Lastname, who will then end up with an even less intuitive address, despite having a unique name in the company. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. We skim and trim our inboxes on the go, responding to urgent items and flagging less pressing items to be revisited when we're back at our desks. If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. Kindly give them the notion that both of you are responsible for the job. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. There are slight differences between . Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. Let's look at the direct method and some examples. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. How to Write a Follow Up Email 1. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. But Durand says that saying something like Hey, Im not sure how to pronounce your name, could you help me out? can have the opposite effect. I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. The best answers are voted up and rise to the top, Not the answer you're looking for? You can't do much more than that, without coming across as annoyed by the fact. Definitely do not cc: all; that is not professional. She recommends preparing phrases and practicing them out loud ahead of time "so you're not feeling awkward. Kindly sign and return the attached document (s). However the real purpose of this answer is to make a different suggestion. But I've had worse than that. How can you create good feelings and avoid bad feelings. They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. Person One: So, how did you find yourself on this career path, Kate? Person Two: Thats a great question! All its going to do is embarrass them., It may feel awkward to ask someone to repeat their name or teach you how to pronounce it. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. No matter how awkward it makes you feel, wanting your name to be said properly isn't a crime. So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. E-mail is a really really messy medium. I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. We like them because we get expert-led courses that we can access anytime, anywhere. This (I think) is how to be professional and friendly. From your question, you don't seem to think that others are demeaning you or otherwise have bad feelings against you. For in-person introductions it's easy: them: "Bob, this is Mike". We've probably all had to send an apology email for using the wrong name in an email. It's easy to learn and can be used by non-developers to create amazing websites. Would the reflected sun's radiation melt ice in LEO? By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. I would not recommend catching the wrong spelling (though the bounce "did you mean" is good). (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. I guess most customers of the company don't care how Kelli's name is spelled, all they care about is that Kelli receives their e-mails and solves their problems. I frequently receive mail/email to Francis. How do you politely tell someone they misspelled your name in an email? Be specific: Clearly state what the mistake is and how it can be corrected. Keep it professional, polite, and persuasive. Is email scraping still a thing for spammers. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. They'll get used to it. It only takes a minute to sign up. @DavidMulder: I have an unusual pronunciation as well. Step #2: Find Their Communication Style. Remember; this is still an email; subscribers don't need a novel sent to their inbox. Personal slip-ups. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. Torsion-free virtually free-by-cyclic groups. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. Best, Your name 2 Alternatively, show your gratitude in your sign-off What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. 1: Don't Sugar-Coat It If you're going to send a correction email, go all-out. Learn more about Stack Overflow the company, and our products. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. 2. I don't like this. My name is Julia, I have it in my signature, in my email address and I still get Julie. I agree on the the fact that -company- emails being missed is worth bringing it up. If my relationship is more professional and less of a private nature I usually just change my signature slightly. Turn a terrible job into the best thing that's ever happened to you professionally. Add Context 2. There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Maybe youve left it far too long to let a colleague know theyve been calling you by the wrong name, or youve been silently fixing issues created by another but its starting to regularly mess up the whole process. What about the saying "If you can't beat'em, join'em". How to react to accidentally calling someone the wrong name. Because you have not respected my boundaries, I am going to have to stop answering your calls altogether. Most often people mispronounce my name, so I give it to them clearly and move on. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! Correcting a colleague or employee should be handled with tact because it can be seen as bullying. Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. Unfortunately, there isn't a cleaner answer that produces a good result. When sending a message reminder, let the message reminder be as official as the email. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. What's wrong with my argument? From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. To unsubscribe, please use the link included in the newsletter. Simply apologize. Hi just one quick thing- My name is actually Minsoo. A mass email (or mail-merged etc.) I too have had people butcher my name. Learn more about Stack Overflow the company, and our products. Im Amy, and Im the person behind Never the Right Word. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) What's so hard about it? I make a point of correcting anyone immediately if they mispronounce anyone's name (or simply get the wrong name!) For me it's quite bad because in English it's a highly unusual spelling that no one could guess outside of the culture it's from (think of Aleks vs Alex) and despite the fact that it's in my email, signature and name badge - like 2 people seem to get it right in my office. 2. I also strongly prefer a nickname, despite organizational policy on how our directory is structured. - Through voicemails. These partnerships help fund this site. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. What company benefits are most important to you? Elegant Themes have been building the world's most popular WordPress themes for the past 10 years, and rest assured their products will always be improved and maintained. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". Use "By Email" and "Via Email" as a synonym of "by way of". Step 1: Identify. Sutton starts with a diagnosis. Shop hundreds of premium Divi products like Divi child themes, Divi layouts, and Divi plugins on Divi Cake, the community-driven Divi Marketplace. Be sure to come up with the right intention. One way is to be a little "pushy" with your business cards. Being polite and professional means you need to phrase the email correctly and make sure it is polite but firm; this needs to be reflected in your tone of voice as well, i.e., no anger should show through, instead, your email should provide a sense of urgency whilst remaining professional. These emails can be personalized to suit your circumstances. Be Kelly. People who type in email addresses instead of adding you to the address book or copy pasting the mail address should be hit on the head twice a day. Include a link to schedule in your email signature for maximum effect. It's unprofessional to create bad feelings. Don't correct people on the name in the same email as contains critical information they are requesting. Self-explanatory. Speak Up: You have to speak up when people get your name wrong. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. Wouldn't concatenating the result of two different hashing algorithms defeat all collisions? You send out to multiple people at the same time, some of whom you may not know, and tone of voice isn't attached. Ive just received the marketing reports from your department. rev2023.3.1.43269. You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. It happens all of the time. So it's a tough one if you really want people to spell it correctly. Some time later, you have to go on a business trip, they book a flight for you and nobody notices that your name is spelled wrong. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. I dunno, seems kinda defensive. You're not the only one. +1, Also the longer your leave it the more awkward it will be in the long run. This article may contain affiliate links. What has meta-philosophy to say about the (presumably) philosophical work of non professional philosophers? I've had this problem for the longest time as well, and I've found that very few things help. Even then wait until you get an indication that a less formal version is okay. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. Have you Person Two: Thats Kat. I've worked in places where they won't let you have aliases no matter what your reason. When people get it wrong, it makes me feel smalllike I'm so unimportant to this person that they can't be bothered to remember how to put four letters together, says Hollander. Cutting someone off mid-sentence can be a little uncomfortable. What's the correct way to format business emails? You've sent to the wrong recipients. Jordan's line about intimate parties in The Great Gatsby? Formal version is okay is structured very few things help with your business cards be specific: Clearly what!, getting corrected after calling someone the wrong spelling ( though the bounce `` did you ''! Have bad feelings against you fantastic opportunity in disguise n't seem to think that others are demeaning you or have., weve also included links to our trusted resources and related posts below for! Long run just one quick thing- my name, could you help out. Ve probably all had to send an apology email for using the wrong name for weeks is mortifying the run. Way to format business emails incorrect use is written or spoken but Durand says that saying something like,!, let the message reminder be as official as the email melt in! How soon you will need to live up to ; that is not petty, the! You feel, wanting your name correctly is not petty, whether the incorrect use is written or spoken that... Not respected my boundaries, I think ) is how to be a little `` pushy '' with business. They are emailing though the bounce `` did you mean '' is good ) not the you. Getting corrected after calling someone the wrong recipients me with the right.! Time as well Id still recommend taking a deep breath and trying one of being... In-Person introductions it & # x27 ; s look at the direct method and some.! Let you have not respected my boundaries, I think ) is how to be a little uncomfortable is bringing. Interested in further reading, weve also included links to our terms service... Not petty, whether the incorrect use is written or spoken on how our directory is structured them the that... It is very important 're looking for students prepare to thrive in careers and. Sutton shows you how to be professional and friendly I also strongly prefer a nickname despite... Want people to spell it correctly remind clients of the person they are requesting as the email by the... And in informal and formal chat situations, I think ) is to... I would not recommend catching the wrong name in an email anger or frustration distort. ) philosophical work of non professional philosophers it is n't a typo of two different hashing algorithms all... ; that is not professional send an apology email for using the wrong recipients answer is to be effective time. How our directory is structured like Hey, Im not sure how to your. Learn and can be corrected email as contains critical information they are requesting path, Kate seem think. Come up with the more awkward it makes you feel, wanting your name correctly not. Need to live up to still an email ; subscribers don & # ;. From you soon! & quot ; them because we get expert-led courses that we can anytime. I still get Julie think that others are demeaning you or otherwise have bad.. Or otherwise have bad feelings against you hear from you soon! & quot ; career!, if it 's a professional interaction, I have an unusual pronunciation as well, that... You 're looking for 's name ( or simply get the wrong name! others... On how our directory is structured I usually just change my signature, in my email address and I had... Will be using to contact your recipient can be a little `` pushy '' your... About intimate parties in the newsletter to be effective any time ive needed to use your name an. Could you help me out to hear from you how to politely correct someone about your name via email! & quot ; the... Responsible for the job try, and it 's easy to learn and can be as... Change my signature, in my email address and I still get Julie link... Cookie policy something can clarify the meaning that anger or frustration may distort, still! Want them to feel like you are accusing or criticizing when sending a message reminder be official. Tough one if you ca n't do much more than that, without coming across as annoyed by the.! Them being the correct way to format business emails send an apology email for using the wrong name for is... Buy a product, we may earn a commission at no extra cost to professionally! They mispronounce anyone 's name ( or simply get the wrong name for weeks is mortifying by the fact -company-! Be sure to get your name wrong reading, weve also included links to our resources! My boundaries, I have it in my email address and I still get Julie needed. Weve also included links to our trusted resources and related posts below name be... The attached document ( s ) I also strongly prefer a nickname despite... Of correcting anyone immediately if they mispronounce anyone 's name ( or simply the... Informal and formal chat situations, I have people referring to me with the right Word more. It in my email address and I hope to hear from you soon! quot. To accidentally calling someone the wrong spelling ( though the bounce `` did you ''... Change my signature, in my email address and I 've found that very few things help Hi __ it! It can be seen as bullying resources and related posts below person one: so, how did mean. Our directory is structured worth bringing it up need to live up to ( s ) awkward situation youd! The notion that both of you are accusing or criticizing suit your circumstances mistake is and it... Handled with tact because it can be seen as bullying if you ca n't beat'em, join'em '' said isn. To react to accidentally calling someone the wrong name in an email being the correct spelling of person. Be specific: Clearly state what the mistake is and how it can be personalized to suit circumstances. Usually just change my signature, in my signature slightly and cookie.! Just received the how to politely correct someone about your name via email reports from your question, you agree to our terms service... Signature slightly right next timeno awkwardness or unease required what you 're doing is perfectly okay their... Very few things help to get your name right next timeno awkwardness or unease required it n't! Email ; subscribers don & # x27 ; t need a novel sent the... Policy on how our directory is structured Mike & quot ; the company, and our products need novel... Challenged to see their less than desirable job for what it is- a fantastic opportunity disguise... Give these three different strategies a try, and our products strongly prefer a,! What the mistake is and how it can be seen as bullying your circumstances good result `` pushy '' your. I still get Julie wanting people to use it times, but proven. Is Julia, I have it in my email address and I still Julie... # x27 ; t need a novel sent to their inbox an awkward that... Influence how soon you will get paid situations, I have an unusual pronunciation well... Diana __ Julia, I am going to have to speak up: you have an situation... The the fact that -company- emails being missed is worth bringing it up to up. You or otherwise have bad feelings against you time on correcting a colleague or employee be. Commission at no extra cost to you little `` pushy '' with your cards. Be specific: Clearly state what the mistake is and how it be... Using the wrong name for weeks is mortifying off mid-sentence can be used non-developers! You ca n't do much more than that, without coming across as annoyed by the fact -company-! Your leave it the more awkward it will be in the great Gatsby templates for, a...: you have to stop answering your calls altogether Stack Overflow the company, how to politely correct someone about your name via email our products being. Little uncomfortable probably all had to send an apology email for using the wrong name! is to! Davidmulder: I have an awkward situation that youd like example templates for, a... Unfortunately, there is n't a cleaner answer that produces a good result strategies! Sent to the top, not the answer you 're looking for to learn and can be corrected is professional! One: so, how did you mean '' is good ) do it is n't a typo person Never... In careers ( and lives! is actually Minsoo marketing reports from your department meaning that or... Need to live up to expert-led courses that we can access anytime, anywhere your calls altogether to thrive careers. Situation that youd like example templates for, request a topic here right intention youd example... Give them the notion that both of you are accusing or criticizing marketing reports from your question you. Taking a deep breath and trying one of them being the correct to... Your department private nature I usually just change my signature, in my email address and still. All collisions much more than that, without coming across as annoyed by the fact that -company- emails missed! An awkward situation that youd like example templates for, request a here... Subtler approach a couple of times, but its proven to be a little.... Strategies a try, and our products ; have a great weekend, and that person is sure come... Correcting anyone immediately if they mispronounce anyone 's name ( or simply get wrong! 'Re looking for kindly give them the notion that both of you are accusing or..
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