Want to know how to plan a surprise birthday party for someone to add some exciting kick to their special day? Well, the key to success is to plan all of the above party essentials without the guest of honour finding out!

Yes, we realise it can be a bit tricky (especially when you live with that person!). But trust us, it’s doable!

Just remember to hammer out all the party-planning details at a time when the person is not around. Yes, don’t make any party-related phone calls or exchange any text messages! Otherwise, they may catch on pretty quickly and find out that you’ve been planning something.

You should also involve two or three trusted accomplices who will help you keep the party a secret and help store the decorations, presents, invitations, festamagica.com. for you.

Apart from that, you need to think of a great birthday party reveal and instruct all the invitees on how you would like the guest of honour to find out about the surprise. It’s best to provide the details in the invitation or in person. On top of that, you should consider sending the invitations around 2 weeks before the party, to reduce the chances of someone spoiling the surprise.

See? Planning a birthday party can be fun and exciting! The key is to know the essential steps you need to take to plan something truly memorable. And now you know them all!

So what are your plans for the party? Make them happen and start organising an event to remember now!

To keep your planning process smooth and enjoyable, here’s our birthday party checklist that you can use at any time!

FAQ

How early should I start planning a birthday party?

The date will depend on whether you’re planning a birthday party at home or in a venue (which we highly recommend — you can save time and money!).

But, in general, it’s best to start your party planning at least three months in advance. You will have plenty of time to think through all the details and plan the event from start to finish without a hitch.

You’ve got an array of options! The most popular among the celebrants are restaurants, bars, and cafes as they also offer in-house catering. This makes it less time-consuming to plan the menu for the party. You won’t have to deal with other vendors and can make the decisions in one place.

However, you can also rent more unique spaces, like museums, art galleries, dance studios, warehouses, lofts, etc. They may give you much more freedom to decorate the space up to your liking, so it will match the party’s style and theme.

For outdoor celebrations, you can choose from a wide range of rooftop venues, gardens, and patios/terraces.

When should I send invitations to a birthday party for adults?

You should send invitations at least a month in advance. This gives your guests enough time to plan their schedules. And it gives you the chance to report any changes in the guest list to the venue, or an outside caterer in case not everyone can attend.

But for small parties, it’s not unusual to send invitations even two weeks in advance.